By Dustin Perry, U.S. Army Garrison Japan Public AffairsOctober 12, 2018
CAMP ZAMA, Japan (Oct. 12, 2018) -- The Registration and Pass section here explained the installation's policy for escorting guests onto Camp Zama and Sagamihara Family Housing Area in advance of Halloween festivities.
Although Halloween is not an "open post" event like Camp Zama's annual Cherry Blossom and Bon Odori festivals in the spring and summer, respectively, those with valid escorting privileges are allowed to bring guests on base for trick-or-treating, which typically attracts hundreds of costumed Japanese children and their families.
Those who fall under the Status of Forces Agreement--Department of the Army civilians, dependents with valid DOD identification cards, retirees with valid retiree ID cards--as well as current Japanese Master Labor Contract and Indirect Hire Agreement civilian employees can escort up to seven adult guests (18 years or older) each and two vehicles onto Camp Zama or SFHA. However, those guest numbers apply only to those who have updated their escort privileges in the installation's Defense Biometric Identification System, or DBIDS. If they have not, they will only be able to escort five adult guests and two vehicles. Personnel can update their DBIDS information by visiting the Camp Zama or SFHA pass offices.
Each adult guest coming onto either installation must bring with them a valid form of ID. These include a Japanese driver's license, a passport, a Japan Self-Defense Forces ID card, or any government-issued ID that includes the person's photo.
Each of the seven adult guests can additionally have up to three children under the age of 18 with them, meaning each person with valid escorting privileges may escort up to 28 personnel (seven adult guests and 21 children), plus up to three additional children under 17 themselves. Children 17 and younger do not need to provide ID.
The Registration and Pass Office is anticipating a large number of walk-in guests and those coming in vehicles on Halloween. Because of this, the office is encouraging those who plan to escort multiple people to fill out and submit in advance USAG Japan Forms 1529 and 1529-1, which includes listing the first and last names of all anticipated guests, both children and adults. The form is not required, but submitting it in advance will streamline the process and cut down on the time it takes to sign guests in, especially since many guests are anticipated. Otherwise, each guest will have to be signed in individually once they arrive at the gate. Personnel can request the forms and also submit them via email to email@example.com. The forms will be accepted until 3 p.m. on Oct. 31.
Once a requestor submits a pass request and it is accepted, the Pass Office will send them a control number that they can then exchange for passes for their guests on Oct. 31. Only guests 18 and older will receive passes. Children 17 and younger will not need passes, but they must be under the supervision of their escort while they are on the installation. Personnel requesting passes for SFHA can pick them up from 10 a.m. on Oct. 30 to no later than 8:45 p.m. on Halloween.
On Camp Zama, the gates for access are Gate 4 (on foot only) and Gate 1 (vehicle and on foot), while the main gate at SFHA is the only access gate for guests.
"We want to encourage everybody, if they haven't been to the Pass Office or Vehicle Registration to get a pass in the past six months, to come by so we can make sure they are registered in DBIDS."
Those with further questions about escorting guests or access to the installation can call the Camp Zama Pass Office at 263-4697, or the SFHA Pass Office at 262-6065.