Contractors and visitors who need to access Joint Base Myer-Henderson Hall will soon be able fill out the required forms in a newer, computer fillable format.
Starting July 30, the JBM-HH visitor control center will only accept the new versions of forms 190-16A and 190-16B, the installation control access pass applications for contractors and visitors, respectively. The forms are used for contractors and visitors to the installation, non-DoD CAC/ID card holders who require vetting prior to installation access.
These new application forms will replace a variety of access forms that people have used in the past, said Tracie Miller, physical security specialist at JBM-HH's Directorate of Emergency Services. The change comes in an effort to make the base access application process more uniform and easier for both applicants and the joint base employees processing the paperwork.
"People are currently using multiple versions of previous forms," Miller said. "But those have been refined in a computer fillable format for ease of use and to ensure a singular, universal form that is recognizable by both users and the personnel who process them."
Miller stressed that the new papers will not complicate the application process.
"We hope it's going to be easier for all personnel across the board, since it does have the computer fillable option," she said. "Everybody is submitting the exact same form.
"Most of the forms still request the same information as previous forms. We're not adding a whole bunch of new information."
Once users have completed the application forms, they will need to turn them into the Visitor Control Center on the Fort Myer portion of the joint base for processing.
Miller said that processing will take an average of about three weeks, but clarified that it could fluctuate for a number of reasons.
"That time may vary based on volume of forms, mission requirements, citizenship issues, along with a myriad of other factors," she said.
The forms can be accessed online on pages 28 (190-16a, Contractors) and 33 (190-16b, Visitors) of JBM-HH Regulation 190-16, which is available online at http://go.usa.gov/x3cRw. The forms are also available at the Visitor Control Centers on both the Fort Myer and Fort McNair (limited hours Tuesdays and Thursdays) portions of the joint base. They will also be available for in-lane vetting, according to Miller.
Sponsors and CORs, who are required to sign an application, will be able to do so via digital signatures linked to CAC cards. But applicants will still have to print out the forms and sign them by hand.
Miller noted that DES is asking people not to scan signed forms and email them at this time for information security reasons.
"We are still in the process of working on secure submittal via encrypted mail to a central mailbox," she told the Pentagram. "We're asking personnel not to send them via email at this time to ensure that we are complying with PII requirements as well as additional social security number use restrictions."
Furthermore, any old application forms that have already been submitted for processing prior to July 30 will be processed normally.
"Passes issued on old forms are still valid, and any forms in the pipe for processing as of 30 July are still fine," Miller said. "This will only affect new applications being submitted."
For more information about the new access forms, call 703-696-5213.
Pentagram Staff Writer Guv Callahan can be reached at wcallahan@dcmilitary.com.
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