ANNISTON ARMY DEPOT, Ala. -- Trip tickets, FEM Form 2205, are used to record the utilization of all types of vehicles - General Service Administration, Forklifts, tug mules, etc. - in the Facility and Equipment Maintenance System.
This record is used to determine the amount of miles/hours the vehicle and/or equipment is being driven or used. This will determine the timeframe preventative maintenance is due on vehicles and equipment in order to meet GSA regulations for maintenance on leased vehicles and, for forklifts and other equipment, to meet original equipment manufacturer/OSHA requirements for maintenance and safety inspections.
Incorrect and/or incomplete information on your GSA vehicle trip ticket could result in losing your vehicle. We are directed to keep track of our underutilized GSA vehicles to either turn them back in to GSA or re-assign them to another cost center which has a need for a vehicle.
It is very important to make sure the correct mileage and/or hours are recorded on the trip ticket. Enter whole numbers only. Accurate records of a vehicle or piece of equipment are important to determine if inspections have been met and properly input into the FEMS system.
HOW TO FILL OUT A TRIP TICKET
A trip ticket consist of 12 columns, which must be filled in.
Date Util. - the date the vehicle or equipment is used.
Starting, Time, MTR RDG - the time the operator began using the equipment and the odometer/meter reading of the vehicle/equipment at that time.
Ending, Time, MTR RDG - the time the operator stopped using the vehicle and the odometer/meter reading of the vehicle/equipment at that time.
Dispatchers Signature - whoever is responsible for the vehicle/equipment must sign here and print their name to sign the equipment over to the operator.
Operator's Signature - whoever is going to operate the vehicle/equipment must sign and print their name, taking responsibility for operating and maintaining the condition of this vehicle/equipment.
U/I/N - there should be a check mark or x in one of these three small columns indicating Used/Idle/Not available.
Fuel Added - all fuel that is added must be notated in the amount of gallons put in the vehicle/equipment.
Oil Added - notations for oil added and how much.
On the back lower portion of the trip ticket is a Daily Operator Preventive Maintenance Check and service guide.
Whenever you drive a GSA vehicle, forklift, mule, etc, you are responsible for that item. You must fill out the trip ticket every time you get in and out of that vehicle, forklift, mule, etc. When you sign your name on the trip ticket, you are stating that you have performed the "Operator Preventative Maintenance Checks and Services" listed on the back.
You must inspect the GSA vehicle, forklift, mule, etc, before you drive it and after you complete your time in it. If you wreck it and are found neglect in your actions, you will pay for the repair.
Please note: the GSA vehicles do not belong to ANAD. They belong to GSA. GSA, gives us the vehicles in a certain condition and expects those vehicles to be returned in that same condition, minus minor fear wear and tear.
There are 22 Daily Operator Preventative Maintenance Checks and Services. If any of the 22 items are bad or looks like they could pose a problem, please make a comment in the remarks section and date and time that remark.
Report any deficiency found to your supervisor. The supervisor will then report the problem to the appropriate shop.
Motor Pool personnel enter the information from trip tickets in FEMS on a monthly basis. Please make sure all trip tickets are legible. Do not make up a trip ticket or change the asset number, TMP number or Tag number on the trip ticket. Contact the Motor Pool if you do not receive a trip ticket at the beginning of the month or if you receive the wrong trip ticket.
Please print a POC name and contact number at the top of each trip ticket, in case someone at the Motor Pool needs to speak with the user of equipment.
Trip tickets must be turned in every month by the fifth of the month and they must be filled out correctly. If not, after repeated attempts, vehicle will be picked up by Motor Pool personnel and placed at the Motor Pool for daily dispatch.
We hope we have answered the majority of your questions concerning trip tickets and their importance. If you have any questions regarding trip tickets, contact me at Ext. 6101.
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