Army Conferences

Office of the Administrative Assistant to the Secretary of the Army


The Secretary of the Army designated The Office of the Administrative Assistant to the Secretary of the Army (OAA) to be the Army's proponent for conference management. This authority includes, but is not limited to, the responsibility for guidance, approval, oversight, and accountability of Army-hosted and non-DoD-hosted conferences. The OAA and Army Commands, Organizations, and Activities collaborate to ensure that the designated authorities properly approve all Army Conferences. The Army Conference Program covers conferences that the Department of the Army hosts and co-sponsors, as well as conferences that Army personnel attend. It does not apply to Army National Guard events. In accordance with OSD policy, the Chief, National Guard Bureau will promulgate conference policy for the Army National Guard. It does not apply to events hosted by medical treatment facilities. The Defense Health Agency is responsible for the conference policy and management for medical treatment facility events.


Army’s participation in conferences is governed by Office of the Secretary of Defense (OSD), Office of Management and Budget (OMB), and Congressional mandates. The Army issued internal, Armywide guidance on 29 February 2024 in the form of Army Regulation 1-50 (Army Conference Policy).

Army Regulation 1-50 (Army Conference Policy)

Joint Travel Regulations (JTR)

Army Conference Reporting and Tracking Tool (ACRTT)

ACRTT is an Army wide system that is designed to manage, track, and report Army-hosted and non-Department of Defense-hosted conference approvals and reports in accordance with Army Regulation 1-50 (Army Conference Policy). It is the central repository for all historical conference-related documents.

ACRTT (CAC enabled)

City Pair Program (CPP)

City Pair Program (CPP):

From the U.S. General Services Administration website: The CPP was developed to provide discounted air passenger transportation services to federal government travelers. CPP is a mandatory use, government-wide program, designated as a Best-In-Class procurement by the Office of Management and Budget (OMB), delivering best value airfares and ensuring federal agencies effectively and efficiently meet their mission. By having one government-wide air program, CPP eliminates redundancies helping the federal government save time and money both at the acquisition level and customer fulfillment to deliver data analysis, compliance and manage strategic sourcing to optimize service.

Per Diem Rates

Per Diem Rates:

From the Defense Travel Management Office (DTMO) website: Calculation of travel per diem rates within the Federal government is a shared responsibility of three organizations:

  • The General Services Administration (GSA) prescribes rates for the Continental U.S. GSA updates the Continental U.S. rates once a year, or as necessary. Normally the rates are updated at the start of the new fiscal year.
  • The Department of State (DoS) prescribes rates for foreign overseas locations and updates these rates at the beginning of every month.
  • DTMO prescribes rates for Overseas Non-Foreign areas (e.g., Alaska, Hawaii, Guam, Puerto Rico etc.) at least once a year. The Per Diem Committee adds Department of Defense (DoD) unique footnotes, DoD Installations, and proportional meal rates to rates published by DoS, GSA and DTMO.

U.S. Government Services Administration Properties

U.S. Government Services Administration Properties: Army organizations hosting a conference may use this link to find a suitable government-owned venue. AR 1-50 states that a government facility is preferable to a public conference venue.

From their website: The General Services Administration (GSA) owns and leases over 376.9 million square feet of space in 9,600 buildings in more than 2,200 communities nationwide. In addition to office buildings, GSA properties include:

  • land ports of entry,
  • courthouses,
  • laboratories,
  • post offices, and
  • data processing centers.

For assistance, please contact the Army Conferences Program via email at