Army Expeditionary Civilian Workforce

Submit the following documents to volunteer for a deployment to usarmy.in.hqda.mbx.aecw-deployment-opportunities@army.mil

Current resume- A Workforce Planning Section Human Resources (HR) Specialist will review your resume to perform a qualification’s determination to discern your qualifications to perform the duties of available deployment positions. If you deploy, you will deploy to perform a “set of duties,” and you will retain your grade and assignment to your current position. The HR Specialist will take into consideration your experience and qualifications, to include your experience serving in the military, if applicable.

Recent Standard Form 50 (Notification of Personnel Action)-The HR Specialist will review your SF-50 to obtain information about your current position and to acquire necessary employee data.

DD Form 214, Member 4 copy (Certificate of Uniformed Service)- if you served in the uniformed services. The HR Specialist will review your DD Form 214 to determine its applicability for deployment qualification.

A completed and signed Army Expeditionary Civilian Workforce (AECW) Request for Deployment (RFD) Form- The AECW Directorate RFD Form contains four sections – Section 1: Employee Information, Section 2: Supervisor Endorsement, Section 3: Command Approval (O6 or equivalent), and Section 4: Deployment Coordinator Endorsement. In the event your assigned organization recommends your request for deployment be denied, your organization must provide written documentation, routed through the chief of staff or an equivalent level official (minimum rank of colonel or grade of GS-15), to the AECW Directorate. The request for denial must detail the mission-critical reasons that preclude approval of your request to deploy. After review, the Director, AECW Directorate will forward the proposed denial to the DCS, G-1 for final decision.

Proof of release from Ready Reserves- Civilians serving in the Ready Reserves must provide documentation specifying their transfer to the Standby or Retired Reserves. A sample transfer document is at (insert link to the sample document).

Submit these documents through your supervisory chain to your command’s deployment coordinator. The contact information for the current command deployment coordinators is at (insert link containing the contact information for the current command deployment coordinators).

The command deployment coordinator will review your deployment application package for accuracy and completeness and will send the package to the AECW Directorate.

The following provides the sequence of events following the AECW Directorate’s receipt of your deployment application package:

Step 1. The HR Specialist will review the deployment application package for completeness, electronically sign the AECW Directorate RFD Form, and send you via email a copy of the completed RFD Form acknowledging receipt of your application package. If there is a specific deployed position(s) you are interested in, reply to the email and provide the HR Specialist your interests and highlight your qualifications to serve in your desired position(s).

Step 2. The HR Specialist will review your application package to determine your qualifications for a deployment position you may have expressed interest in or for other available deployment opportunities. If you do not qualify for an open deployment position, the HR Specialist will research future openings to see if there is a match with your qualifications.

Step 3. Once a deployment position match is found, the HR specialist will send you a “Tentative Selection for Deployment Email” providing you information about the deployment position.

Step 4. After receiving your response, and assuming you are interested in the deployment opportunity provided, the HR Specialist will prepare a Notification of Selection Letter that includes details related to the deployed position. Upon completion of the Notification of Selection Letter, the HR Specialist will send you a formal “Selection Notification Email” that will include the following documents:

a. Notification of Selection Letter

b. Combatant Command Medical Standards Document

c. Data Card-Expeditionary Civilian Selectee Information Sheet

d. Statement of Understanding (SOU)-AECW Deployment

e. Security Clearance Verification Form

f. Deployment theater information with accompanying photos, if available

The following provides information about the documents attached to the Selection Notification Email:

a. Notification of Selection Letter. The letter serves as your official deployment notification. The letter provides information such as the deployment position title, the deployment location, the length of the deployment, a tentative AECW Pre-Mobilization Course date, etc.

b. Combatant Command Medical Standards Document. The medical standards document details the theater entry medical standards, the deployment limiting medical conditions, and the medical waiver process and authorities. The HR Specialist provides this document at the beginning of the deployment process to provide you with the opportunity to review the medical standards and deployment limiting medical conditions and ask questions concerning medical conditions and/or prescriptions that could potentially disqualify you from deploying. This saves you time and needless effort if you have a medical condition that makes you non-deployable.

c. Data Card-Expeditionary Civilian Selectee Information Sheet. The data card contains your administrative information and information about the deployment position that facilitates pre-deployment processing and validation.

d. Statement of Understanding (SOU)-AECW Deployment. The SOU documents your acceptance of the conditions of the deployment.

e. Security Clearance Verification Form. The purpose of this form is to provide your home station security office personnel with the security clearance level required for the deployed position, to accurately identify your current security clearance level, and to provide contact information for the AECW Directorate Security Manager and your home station security office.

f. Deployment theater information with accompanying photos. When available, the HR Specialist will provide you specific information about the deployment location, to include photos of living accommodations, the workplace, etc.

Step 5. Upon acceptance of the deployment offer, you must send the HR Specialist an email acknowledging acceptance of the deployment offer. The email should include the completed/signed SOU, Data Card, Security Clearance Verification Form, and a copy of your passport data page (the page that contains your name, photo, etc.) for current passports in your possession (i.e., your official and tourist passports). When applicable, you must also sign and return the theater information sheet to demonstrate acknowledgement and acceptance of the deployment conditions at the respective deployment location.

Step 6. An employee from the AECW Directorate Program Support Section will send you a “Welcome Package Email.” The email contains detailed information about the deployment such as the deployment position, the deployment organization and location, your AECW Pre-Mobilization class date, the security clearance requirement, and the anticipated departure date to the deployment theater. As attachments, the email includes required administrative forms; the online pre-deployment training requirements; a deployment checklist; and a document that includes arrival instructions, general information, and AECW Directorate staff contact information.

a. Required administrative forms. The Program Support Section Welcome Package Email contains three forms you must complete: the DD Form 2365 (DoD Expeditionary Civilian Agreement: Emergency-Essential Positions and Non-Combat Essential Positions), the DD Form 93 (Record of Emergency Data), and the AECW Directorate CIF Organizational Clothing and Individual Equipment (OCIE) Order Form. The email also contains the DD Form 2760 (Qualification to Possess Firearms or Ammunition) if your deployment requires you to be armed.

1. DD Form 2365. The DD Form 2365 documents your agreement with the requirements associated with serving as an emergency-essential employee during your deployment as part of the Department of Defense Expeditionary Civilian Workforce. (insert a link to the form on the DD forms website)
2. DD Form 93. The DD Form 93 documents your emergency contact information and designated beneficiaries. (insert a link to the form on the DD forms website)
3. AECW Directorate CIF OCIE Order Form. The purpose of the form is to capture your sizing information and OCIE order.
4. DD Form 2760 (only applies to deployment positions requiring you to be armed during the deployment). The DD Form 2760 requires you to attest to whether you have ever been convicted of a crime of domestic violence to determine your eligibility to possess a firearm during deployment. (insert a link to the form on the DD forms website)

b. Online Theater-Specific Individual Readiness Training (TSIRT). The Welcome Package Email contains a TSIRT document that provides links to the pre-deployment online training classes required for the location of your deployment.

c. Pre-deployment Checklist. The pre-deployment checklist serves as a resource for you to track the completion of the forms and training required for attendance at the AECW Pre-Mobilization Course.

d. Deployer Expectations Document. The deployer expectations document provides airport arrival and pickup information, meals and lodging information, and general information about Camp Atterbury, the home of the DoD Expeditionary Civilian Mobilization and Training Platform.

Step 7. After completing all the pre-deployment requirements and being medically validated, an employee from the Program Support Section will notify you that you are validated for attendance at the AECW Pre-Mobilization Course.

Step 8. After completing the AECW Pre-Mobilization Course, you will deploy to the supported theater and begin making a positive impact to your supported organization.