Budget cuts put conference rooms in high demand
March 6, 2013
REDSTONE ARSENAL, Ala. -- One of the consequences of the federal government's fiscal uncertainty and sequestration is that conference room availability is scarce at the Army Contracting Command headquarters here.
ACC's travel restriction has driven up the need for teleconferences and video teleconferences, according to Stan Evans, information technology specialist and VTC coordinator, ACC Chief of Information G6.
"Business is really busy right now due to the (temporary duty) expenses being cut. It's the busiest it's been since I've been with ACC," explained Evans, who has been with the command since June 2011. "People stop me in the parking lot wanting to reserve a conference room."
Evans said the headquarters operates 12 conference rooms capable of teleconferences and VTCs. Evans, Bill Anglin and Josh Booth are setting up between 35 and 40 teleconferences, VTCs and meetings per day. The G6 team set up 39 meetings on Feb. 28 alone. Prior to the travel restriction, they were setting up about 20 to 25 per day, Evans explained.
"It's really a G6 team effort. Everyone in G6 knows how to set up a VTC," he added.
Because of the command's worldwide reach, G6 sets up teleconferences and VTCs all hours of the day, he said, but most are conducted between 6:30 a.m. and 5 p.m.
"Most of the time I try to give people what they want," Evans said. "But we like to have 24 hours notice in case we run into conflicts."
With the scarcity of conference room availability, Evans said the key is to make requests early using the schedule a conference room link on the ACC SharePoint page.