IPC encourages planning to ease clearing quarters stress
July 15, 2013
SCHOFIELD BARRACKS, Hawaii (July 12, 2013) -- Whether you are transferring to a new duty station, retiring or moving off-post, your lease agreement with Island Palm Communities requires you to notify your community center in writing no less than 28 days prior to vacating your home.
"We strongly encourage our families to submit the required 'Notice to Vacate' form to their community center as early as possible, especially during the busy summer PCS (permanent change of station) season," said Tom Adams, IPC's director of property management. "Securing inspection dates and understanding what a resident's responsibilities are to clear a home early on can help for a smooth transition for spouses, kids and even family pets."
Upon completing IPC's "Notice to Vacate" form and submitting it to their community center, IPC's community staff will advise residents of upcoming dates for move-out briefings, provide them with information on what they are responsible for as they prepare to clear their home and schedule a date for final inspection.
Once a move-out date is confirmed, it cannot be changed; an inbound family has likely been given a move-in date based on its travel plans.
If someone other than the service member will be taking care of vacating a home, an "RCI Special Power of Attorney" form is required from the service member, which allows the individual to act on his or her behalf.
The "Notice to Vacate" and "RCI Special Power of Attorney" forms can be found on IPC's website or at any IPC community center.
Move-out Briefing Sessions
Upon receiving in writing a Notice to Vacate, IPC staff will acknowledge its receipt, confirm the move-out date and inform the resident of upcoming weekly move-out briefings.
Briefings are important and highly informative. Information provided helps families prepare for home inspections, and topics cover everything from proper cleaning of homes, patios and yards to what to do with unwanted personal items.
Families will gain an understanding of what to expect during their final inspection and have the opportunity to ask questions about the move-out process.
What to Expect During a Final Inspection
During a final inspection, IPC's staff will provide residents with a final cost assessment for damages residents might owe, and any need for additional estimates for repair or replacement also will be determined.
At this time, residents also are required to pay for the following:
•Any damages assessed during the inspection process, including applicable cleaning charges;
•Unpaid rent; and
•Outstanding fees (including utility charges).
Residents must also show that all persons and personal property have been cleared from the home and are required to complete the following:
•Return house keys, garage door openers and other access items, such as keys, to the community center's fitness facility and swimming pool. Residents will be assessed a fee for any unreturned items.
•Provide IPC staff with an accurate forwarding address and telephone number.
Resident Cleaning Responsibilities
Following policies in IPC's "Resident Guide and Community Standards Handbook," residents are required to clean their home prior to final inspection. Details can be found in IPC's "Move-Out Guide" available online at IPC's website or at an IPC community center.
Getting a jump-start on cleaning and following the checklist of requirements can help make a family's move and final inspection smooth.
All questions surrounding the move-out process can be best answered by a resident's community center. IPC's staff will do its best to work with residents to help ensure an easy, efficient move.