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General Fund Enterprise Business System (GFEBS)

What is it?
The GFEBS is a web-enabled enterprise resource planning system that will allow the U.S. Army to share financial, asset, and accounting data across the Army. With more than 79,000 end users at more than 200 Army financial centers around the world, GFEBS will be one of the world's largest enterprise financial systems, managing approximately $140 Billion in spending by both the Active and Reserve Components. The system will standardize transactional input and business processes across the Army to enable cost management activities; provide accurate, reliable, and real-time data; and tie budgets to execution. For the first time, the Army will have a single authoritative source for financial and related, non-financial data for its entire General Fund (system of record).

The GFEBS is a complex initiative blending expertise across multiple Army organizations while developing new enterprise business processes. The GFEBS Project accomplishes this through a collaborative governance structure between the functional community which defines required capabilities and the program management/acquisition population under the direction of the Program Executive Office for Enterprise Information Systems. As the functional proponent and executive sponsor of GFEBS, the Military Deputy for Budget, Assistant Secretary of the Army (ASA) for Financial Management & Comptroller has said GFEBS is the number one priority following the demands and needs of our organizations and Soldiers during wartime.

What has the Army done?
The GFEBS successfully deployed October 1, 2008, becoming the financial system of record for the Fort Jackson, South Carolina Garrison with worldwide deployment underway. As of November 30, 2008, GFEBS launched pre-deployment and site readiness activities for two "waves" of deployment; completed numerous site visits; launched a blended training approach for the next release; and is gearing up on-site deployment teams, supervisor workshops, and site point of contact conferences in preparation for the April 1, 2009 deployment across the Southeast region and the ramp-up for the October 1, 2009 implementation.

The aggressive deployment timeline emphasizes the extent of the transformation and the impact of GFEBS accomplishments throughout 2008. In less than two years, GFEBS received authorization to proceed at its Milestone B review, conducted February 28, 2008, which secured executive leadership approval on March 14, 2008. The GFEBS successfully executed Federal Financial Management Improvement Act of 1996 testing; standardized business processes across 84 disparate systems, as well as delivering Release 1.2 training curriculum to end-users, to include 74 courses (approximately 720 hours of instruction) utilizing the Distributed Learning System, including Digital Training Facilities and Army Learning Management System.

What continued efforts does the Army have planned?
As GFEBS moves toward its vision during the implementation process, a primary objective is to replace the Standard Army Financial System (STANFINS) and Standard Operation and Maintenance Army Research and Development System, as well as other feeder systems-many of which are over 30 years old. Replacement of these legacy systems with GFEBS will reduce costs of maintenance and virtually eliminate resources dedicated to interfacing with more than 80 systems.

The GFEBS FY09 major goals:

  • Secure Milestone C approval. Obtain approval from the milestone decision authority for GFEBS to proceed with full and final production and deployment. The Office of the Secretary of Defense and Assistance Secretary of the Army (Acquisition, Logistics, and Technology) executive leadership authorization for continued funding; certification of compliance with approximately 18 statutory and regulatory requirements; and approval for implementation to the field.
  • Execute Initial Operational Test and Evaluation (IOT&E). The first phase of operational test and evaluation was conducted to provide a valid estimate of expected system operational effectiveness and suitability. Army Test and Evaluation Command will conduct the IOT&E of GFEBS release 1.3, and prepare documentation to support a fielding decision. After approval, GFEBS will field the release to all garrisons Army-wide where STANFINS is used.
  • Deliver Release 1.3, Wave one. Implement full functionality for GFEBS to the U.S. Army Installation Management Command Southeast region (STANFINS only).

Why is this important to the Army?
The GFEBS primary objectives include improving performance, standardizing financial and business processes, ensuring capabilities exist to meet future needs, and providing Army decision-makers with relevant, reliable, and timely financial information. Due to the current financial management deficiencies and non-compliance, Congress mandated in the Defense Appropriation Act of 2002 that the Department of Defense (DoD) prepare an auditable financial statement within seven years. The GFEBS is the solution to meeting these goals.

The GFEBS benefits the Army by reducing and eliminating waste; reducing variation and improving quality; and complying with statutory, regulatory and accounting requirements set forth by Congress, DoD, Government Standard General Ledger, and the Office of Management and Budget. The GFEBS will provide transaction-driven general ledger; pre-validation of obligations prior to disbursement; financial management capabilities, such as online analysis and real-time, ad-hoc reporting functionality; match cost with proper source revenue; and a complete and automated audit trail to trace all transactions to their sources.

The GFEBS is more than a new finance system. It moves the Army from a spend-and-consume culture-to a cost -control culture by providing value-added, decision-making support tools. The GFEBS provides new ways to collect business information, a new management information structure, new ways to conduct analyses, and significantly improved capabilities for delivery of financial services, accounting processes, asset management (e.g., real property inventory), budgeting, and cost management.

 
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