General Fund Enterprise Business System
What is it?
The General Fund Enterprise Business System (GFEBS) is a web-enabled enterprise resource planning (ERP) system that will allow the U.S. Army to share financial, asset and accounting data across the Service. With over 79,000 end-users at more than 200 Army financial centers around the world, GFEBS will be one of the world’s largest enterprise financial systems, managing around $140 billion in spending by the active Army, the Army National Guard and the Army Reserves. The system will standardize transactional input and business processes across the Army to enable cost management activities; provide accurate, reliable, and real-time data; and tie budgets to execution. For the first time, the Army will have a single authoritative source for financial and related, non-financial data for its entire General Fund (system of record).
What has the Army done?
The Army and GFEBS program accomplishments:
- Secured Milestone B approval on 14 March 2008 .
- Received multiple positive assessments and evaluations from oversight bodies to include the Army Audit Agency (AAA) and the Army Test Evaluation Command (ATEC).
- Implemented a two-pronged governance structure. The functional arm focuses on regular interactions to review the project’s approach and ensures the direction meets Army financial goals. The acquisition side is focused on ensuring all regulations are met and the system is released on time and on schedule.
- Standardized business processes across 90 disparate systems.
- Completed GFEBS Release 1.2 Analyze, Design, and Build Phases.
- Implementing GFEBS Release 1.2 Testing Phase with deployment scheduled for October 1, 2008.
- Finalized and Secured executive leadership approval for the Release 1.3 Deployment Strategy.
- Kicked-Off Pre-Build for Release 1.3 and socializing deployment strategy to identified Army commands for Release 1.3.
- Employed best industry practices for Change Management, Communications and Training.
- Created two Change Management and Deployment (CMD) Networks, by release, as critical conduits between the GFEBS team and organizations impacted by GFEBS. Each is composed of command-level points of contact, key program supporters and sponsors, and end-user supervisors.
- Targeted additional Release 1.3 CMD Networks, by deployment “wave”, to further assist impacted organizations and commands in meeting readiness requirements: workforce planning, business process reengineering, and end-user job role alignment.
- Developed five Prototypes for demonstration of the business process areas Funds Management, Financials, Year-End Close, Food-Service, and Reimbursables.
- Developed and Testing a blended training approach to include computer-based and instructor-led courses; on-site and distance learning; and online help and reference materials to assist end-users after deployment. Pilot-Training completed in July 2008.
- Executed over 225 individual Roadshows, Conferences/Events, and Briefings through the GFEBS stakeholder engagement strategy.
What continued efforts does the Army have planned for the future?
FY2009 Top Three Major Goals:
- Secure Milestone C approval.
- Execute Federal Financial Management Improvement Act (FFMIA) of 1996 testing and Initial Operational Test & Evaluation (IOT & E).
- Successful deployment of a) GFEBS Release 1.2 full functionality to IMCOM Garrison, Ft. Jackson & DFAS and b) first wave of Release 1.3 deployment to include full functionality to STANFINS locations Army-wide for the IMCOM Southeast Region (STANFINS only).
Why is this important to the Army?
? LTG David Melcher, MilDep for Budget, OASA (FM&C) and GFEBS executive program sponsor stated, “[GFEBS will] move the Army from a spend and consume culture — to a cost and control culture” by providing value-added decision-making support tools. GFEBS benefits the Army by reducing and eliminating waste; reducing variation and improving quality, and complying with regulatory and legislative directives. Specific benefits of the GFEBS enterprise solution include:
- Reducing & Eliminating Waste
- Apply one system to the three components for a single Army view
- Reduce footprint (logistics) components
- Decrease training cycle time
- Eliminate redundant entry and re-working of data in different systems
- Reduce reconciliations and mitigate risks
- Maximize standardizations
- Replace 90 systems with one system
- Apply web-based Commercial Off-The-Shelf (COTS) Enterprise Resource Planning (ERP) system
- Eliminate customized systems
- Utilize financial trend data
- Enhance financial transparency and credibility
- Chief Financial Officers Act of 1990 requires Federal agencies to centralize finance systems for better accounting
- Federal Financial Management Improvement Act (FFMIA) of 1996 requires accurate, reliable, and timely management information from financial management systems
- DOD Business Transformation Agency (BTA) initiatives direct the services to field cross-functional and enterprise-wide architectures, systems and data